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Formal template to inform new extra-curricular providers about your child’s gender identity

Simply tailor the template to your specific circumstances to create a personalised letter or email.

Download Word Template

Education & Recreation
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<Your full Name>

<Education Provider’s Name>

To whom it may concern,

[My son / My daughter / A young person in my care] – <insert young person’s previous name> – is enrolled with you, commencing <date>. I would like to advise you that [she is / he is / they are / <other>] gender diverse.

This means <name>’s gender identity does not align with the [female / male] gender they were assigned at birth, and [she identifies / he identifies / they identify / <other>] as <gender identity>, which means their gender is [female / male / a mix of female and male / neither female nor male / <other description>].

Being gender diverse is just one example of natural human diversity. Research shows when a young person’s gender identity is affirmed, it can have powerfully positive impacts on their mental health and wellbeing. I trust you will be happy to work with us and commit to taking appropriate steps to affirm <name>’s gender at <info>.

Request to change record of personal details

[She is / He is / They are / <Other>] currently on record with you as: <Young person’s previously listed name>
[Her / His / Their / <Other>] preferred name is: <new name>
[Her / His / Their / <Other>] personal pronouns are: [She/Her/Hers / He/Him/His / They/Them/Their / <Other>]
[Her / His / Their / <Other>] legal name is: <legal name>

I would like to request that [her / his / their / <other>] details be updated in your records accordingly.

[I enclose a certified copy of <name>’s new Birth Certificate / Change of name Certificate / An updated Birth Certificate has been ordered and will be supplied to you once received.]

Your responsibility to provide safe, gender-affirming care

I trust that all staff will make their best efforts to use <name>’s correct name and pronouns at all times, and that if any staff notice anyone using an incorrect name or pronouns, to please correct that person immediately. I understand that this is an adjustment that can take time to get used to and understand that mistakes can happen. In this case, a simple and sincere apology to <name> would be most appreciated.

I request that, in line with State legislation, <name> has the freedom to access the [girls / boys / disabled / staff] toilet facilities and change rooms and be kept safe from bullying or harassment from other students when doing so. I also request that they be permitted to be placed into the [girls / boys] group for sports or other activities.

For your reference, [I have attached / I have enclosed / here is a link to] the Australian Sex Discrimination Act (1984), which details in Section 5B my child’s right to not be discriminated against on the grounds of [her / him / them / <other>] gender identity, and in Section 22, [her / his / their / <other>] rights to goods, services and access to facilities.

Thank you for your understanding. I look forward to working together to support <name>’s mental health and wellbeing during [her / his / their / <other>] gender transition. If you have any questions, please contact me at <your phone number> and <email>. If you need professional, specialist advice, have questions, or just want to talk through your approach, contact Transcend Australia or email them at families@transcendaus.org.

<your signature>

<your full name>